What is PI Planning in Scrum? It may not always be practical for the entire Agile Release Train (ART) to collocate however, and in our current times COVID-19 has created a situation where this isnt an option. The Product Owner defines Iteration goal. When the Feature's return on investment has been realized. Your PI Roadmap is created before your PI Planning event, and also reviewed and updated by Product Management after the event is finished. Use Scrum to create safe environment for conflict. Even with all the necessary training and pre-planning, it's still difficult to get into a good flow without proper guidance. The PI objectives typically include uncommitted objectives, which are goals built into the plan (e.g., stories that have been defined and included for these objectives), but are not committed to by the team because of too many unknowns or risks. ), Visualize and manage cross-team dependencies, create milestones, Identify scheduling conflicts to mitigate risks, Get aligned on committed objectives for the Program Increment, Transform Jira from a team-level tool to something thats useful for the whole ART. And the framework itself may present a challenge to some organizations. Basically all the specific things the teams needs to work on . Introduction to PI Planning: A Quick Overview. But for now, lets switch gears and talk about what roles are involved in PI Planning. How does the Scrum Master provide the most value to the team? At the end of the first Iteration, the team finishes user stories A, B, and 50% OF C. The story sizes are set at these points: What is one of the Scum Master's responsibilities during the IP iteration? This cookie is set by GDPR Cookie Consent plugin. The cookie is used to store the user consent for the cookies in the category "Performance". The meeting should come up with a clear plan that shows how the team will be able to achieve the increment goal. It was held over MS Teams in a general meeting with all the teams connected. This is a new experience. As previously stated, PI planning is a two-day event where all teams working within the same Agile Release Train (ART), team members, managers, scrum masters, and stakeholders working on the project meet face-to-face to review progress and determine the direction of the project. Given the high likelihood of time constraints, feedback quality can suffer when team members are tired or otherwise disengaged. The Participants of the PI Planning meeting are all the team members, the business clients or the stakeholders the managers if any and product owners. Burndown Chart: This will help track the progress of the team and ensure that they're on track to meet their goals. Typically, organizations carry out PI planning every 8 to 12 weeks. Why is it important for the Scrum Master to help the team focus on daily and iteration goals? Here are the 5 key benefits of PI planning for a business: PI planning is usually done at the start of each increment. It does not store any personal data. Essential SAFe is more basic and does not have a Solution Train, so if youre operating at this level, you wont need pre-PI Planning so formally. What does the letter C represent in SAFe's CALMR approach to DevOps? This plan will include the stories that they want to complete, as well as the tasks necessary to complete them. Every PI Planning event relies on solid preparation so that your organization and attendees get the most out of the event and achieve your objectives. Scaled Agile Framework and SAFe are registered trademarks of Scaled Agile, Inc. So in simple terms, a program is a group of agile teams. What is a pre-PI Planning event and when is it needed? If the average is three fingers or above, then management should accept the commitment. For more tips, check out our previous blog on how to prepare for distributed PI Planning. That means teams and Business Owners have plenty of notice to ensure they can show up for the event. The technology and tooling chosen should allow the team to collaborate effectively and communicate easily, including remote attendees. Locations should be prepared way in advance to allow the team to be able to work together efficiently and without distractions. Traditionally, theyre a physical board thats mounted on the wall, with columns drawn up to mark the iterations for the increment, and a row for each team. If its less than three, the team reworks the plan. Indeed many ARTs have been successful in creating a hybrid situation where several teams join remotely, as shown below in Figure 1. From there, these massive companies can speed up their processes, work more efficiently, compete with newer and more nimble companies, and stay viable. It goes way beyond the team level to include every stakeholder. Create a product backlog that is based on business value, Agree on what can be realistically achieved in the upcoming PI cycle, Determine how much work can be completed in that time frame, Plan out and sequence the delivery of features. What is accomplished in the first part of the PI Planning meeting ? They help the team estimate their capacity for Iterations, finalise Team PI Objectives, and manage the timebox, dependencies, and ambiguities during Team Breakout sessions. Along with bigger teams, larger organizations often have stricter requirements around governance and compliance, which can make it harder to move quickly. Things can and will change during the course of the program, so it's important to be able to revise plans as needed. They usually occur every 8-12 weeks (depending on the length of the PI) and they last for 2 days. Identification of cross-team dependencies and Impediments/risks for resolution. On the flip side, without PI Planning, teams dont have structured communication. Cadence and Synchronization help reduce uncertainty and manage what? Keep up with the latest tips and updates. As a result, teams can get things done more effectively, release more features in less time, and stay on budget. This is highly encouraged because this planning meeting provides a key opportunity for the team to understand the product and their upcoming work. This is fresh input for the iteration planning processes that follow. Other stakeholders, such as management and customers, may also be involved in PI Planning as needed. The process is visible to all stakeholders. Make the most of it: Respect the timebox. The Product Owner defines Iteration goal. The RTE . There are 5 key roles in a PI Planning event: Lets take a closer look at what each of these roles is responsible for during the event. PI Planning is an essential part of agile methodology, and it helps to ensure that development teams are able to deliver value on a consistent basis. By integrating scaled agile pi planning into their workflow, organizations can improve their ability to deliver value quickly and effectively. Whether distributed or in person, if your team gets PI Planning right, it makes everything in the upcoming increment so much easier. You will be a part of the decision-making process and do not hesitate to share your concern at any time during the execution of the project. This means we prioritise teams being able to be planning in real time if not in person. Defined success: The team should agree on what success looks like and identify any risks or challenges that could impede progress. Advertisement cookies are used to provide visitors with relevant ads and marketing campaigns. 2. But lets also look at the big picture PI Planning is an essential part of the Scaled Agile Framework, a framework thats designed to bring agile to large companies with multiple teams. PI Planning is an absolutely essential aspect of SAFe, and there's no scenario in which it should be skipped or undervalued. If somethings not working, fix it. These are: Business context; Roadmap and vision PI planning is a meeting that occurs at the beginning of each Program Increment (PI) in which the PI objectives are determined. With PI planning, you can avoid problems and ensure that your project is successful. Trust your . Day 1: Draft Plans, MS Teams, and Big Agile. As Scaled Agile says, "if you are not doing it, you are not doing SAFe.". Heres a standard PI Planning agenda template suggested by the SAFe website: Source: scaledagileframework.com/pi-planning. But SAFe is trying to fill a gap at the scaled level of agile, where multiple teams come together to work on the same products, objectives, and outcomes. Throughout the event, business stakeholders, project owners, and project teams review their program backlog. PI Planning is the critical, cadence-based synchronization point for every ART. Within the SAFe framework, Program Increment planning (PI) is the engine of what's called the Agile Release Train (ART), an entity made up of multiple teams. If none do, so state. Plus, youll need to ensure the facility is ready - especially since you may have hundreds of participants attending. For example, careful planning can help to keep meetings on track, and providing breaks can help to keep energy levels up. The Product Owners are responsible for maintaining and prioritising the Team Backlog, as well as Iteration Planning. how to prepare for distributed PI Planning, Register for a Easy Agile Programs product demo, previous blog about streamlining your workflows with better PI Planning software, 2 full day events run every 8-12 weeks (depending on the length of your increments), Product Managers work to prioritize the planned features for the increment beforehand, Development teams own user story planning and estimation, Engineers and UX teams work to validate the planning, The goal is to align the teams to the mission and each other, Technology is used to allow distributed teams to participate (if needed), When youre touching a system or a code repository, you need to know how its going to impact another team, You might need to do some work to enable another team to work on their feature first (and vice versa), Upcoming PI features from the Program Backlog, Meet every 10 weeks and discuss the features they are planning to work on, Get product managers to combine backlogs and prioritize together, Share resources across the teams, as needed, Map dependencies and coordinate joint releases, The current increment (work thats committed), The next forecasted increment (planned work based on forecasted objectives), The increment after that (further planned work based on forecasted objectives), Establish and communicate the annual calendars, Get everything ready (including pre and post PI Planning meetings), Create Program PI Objectives from Team PI Objectives and publish them, Getting copies of the objectives, user stories, and program board into your project management tool (like Jira), Chatting about meeting times and locations for daily stand-ups and iteration planning, Making sure that everyone has their belongings and leaves the event rooms clean when they go, Set up a digital Program Board (no more string and sticky notes! Do you play one of these key roles and are struggling to effectively manage an agile release train or program? Scrum Masters help remove impediments, foster an environment for high-performing team dynamics, and what else? So, the goal of PI Planning is to get all your teams aligned strategically and enable cross-team collaboration to avoid these potential problems. The information on this page is 2010-2023 Scaled Agile, Inc. and is protected by US and International copyright laws. After a few months, NASA decides that the way the oxygen team is working is going well, so the remaining three teams similarly adopt more agile methodologies: Each of these 4 teams are self-organising, meaning theyre responsible for their own work. This is very important in agile. Better sprint planning and retrospectives with user story maps in Jira. Please visit. When working with an Agile team, what is expected from Product Management? A pendulum consists of a bob of mass $m _ { \mathrm { bob } }$ hanging at the end of a light rod of mass $m _ { \mathrm { rod } }$ and length $\ell$. Considerations include: The event follows an agenda similar to Figure 2. This includes figuring out what needs to be done and estimating how much time it will take. ), Encourage the team to learn from their mistakes, Service Management: Operations, Strategy, and Information Technology, Charles E. Leiserson, Clifford Stein, Ronald L. Rivest, Thomas H. Cormen, Information Technology Project Management: Providing Measurable Organizational Value. The continuous refinement of the Features in the Program Backlog is one of the more difficult challenges facing teams using SAF e. 2023 Scaled Agile, Inc. All rights reserved. It is facilitated by the RTE and event attendees include Business Owners, Product Management, Agile Teams, System and Solution Architects/Engineering, the System Team, and other stakeholders, all of whom must be notified in advance to be well prepared. The goal is to scale agile beyond a single team so that the delivery team, product owner, and stakeholders can agree on what will be delivered. The cookies is used to store the user consent for the cookies in the category "Necessary". Aligns the delivery of value with stakeholder expectations. The confidence vote is a seemingly small but very important part of PI Planning towards the end of the event. What is accomplished in the first part of the PI Planning meeting? They may not know what the other teams are working on, which can cause a lot of problems. By the end of the event, the team should have a clear plan for how they will work together to achieve their goals. By providing facilitation to breakout groups focused on specific problems. But opting out of some of these cookies may have an effect on your browsing experience. These actionable steps are encouraged after the PI planning event; While PI planning events are essential for keeping agile teams on track, they can also be a source of frustration. In the first part of the Sprint Planning meeting, what is NOT accomplished? They identify priorities, analyze goals, pinpoint dependencies, and determine the new direction for the business. As well as iteration Planning processes that follow facilitation to breakout groups focused on specific problems and are struggling effectively! Last for 2 days show up for the Scrum Master to help the team and ensure that project... Teams, and also reviewed and updated by Product Management after the event, business stakeholders, project Owners and! By US and International copyright laws their workflow, organizations carry out PI event. 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